Performs full administrative and general office duties in support of a supervisor and/or department.

Key Responsibilities:

• Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor’ s/department’ s calendar.
• Screens telephone calls and resolves or refers them as appropriate.
• Prepares routine letters, memorandums, agendas, presentations, forms, etc.
• Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
• Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate.
• Maintains supervisor’ s/department’ s email and voicemail correspondence to maintain adequate and timely communication.

Direct Manager/Direct Reports:

• Provides primary support to a specific supervisor and/or department.
• No direct reports.
• Typically has frequent contacts outside the workgroup.
• Typically assignments follow existing routines or instructions.
• Typically considers among a few options and past practice when solving problems
• Typically, guidance is always available and prior permission is required before changing work methods.

Travel Requirements:

• Typically requires overnight travel less than 10% of the time.

Physical Requirements:

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions:

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Must meet reasonable deadlines, quotas or demands for accuracy and/or may be involved in some mildly difficult situations.

Minimum Qualifications:

• Must be eighteen years of age or older.
• Must be legally permitted to work in the United States.

Preferred Qualifications:

• ?

Minimum Education:

• The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education:

• No additional education

Minimum Years of Work Experience:

• 2

Preferred Years of Work Experience:

• No additional years of experience

Minimum Leadership Experience:

• None

Preferred Leadership Experience:

• None

Certifications:

• None

Competencies:

• PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
• Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.